Structures

1. The Standing Committee requests that the Trustees direct the Comptroller as soon as possible to open a checking account to be used solely for the Episcopal Election Process.
2. The Search Committee shall appoint from its members a Finance Subcommittee of at least two persons.
3. The Transition Committee, after its formation, shall appoint from its members a Finance Subcommittee of at least two persons.

Controls

1. Either the President of the Standing Committee, the Chair of the Search Committee or the Chair of the Transition Committee shall approve all disbursements made from the Episcopal Election Process account.
2. The Finance Subcommittee of the Search Committee shall have stewardship of the Episcopal Election Process account until the Search Committee communicates its nominees to the Standing Committee.
3. The Finance Subcommittee of the Transition Committee shall have stewardship of the Episcopal Election Process account after the Search Committee communicates its nominees to the Standing Committee.
4. Two signatures of members of the appropriate Finance Subcommittee shall be required on all checks drawn on the Episcopal Election Process account.
5. Receipts, statements and all other records of the Episcopal Election Process account shall be held in confidence by the Finance Subcommittee of the Search Committee during its tenure except that they may be confidentially reviewed by auditors retained to review diocesan accounts.  These records will be submitted to the Comptroller after the Convention to Elect a Bishop is complete.
6. The Finance Subcommittee having stewardship of the Episcopal Election Process account shall submit quarterly reports of expenses by category in comparison to the Episcopal Election Process Budget to the Standing Committee, the Trustees, and the Diocesan Council of the Diocese of Western New York.

Adopted by the Standing Committee of the
Episcopal Diocese of Western New York on March 19, 2009